executive assistant (confidential search).

- Book, coordinate and manage travel arrangements for the reporting manager

- Prepare, reconcile, and submit expense reports

- Contribute to the planning, organization and execution of special projects, company events and initiatives. Provide logistical support, including coordinating vendors, materials and resources.

- Keep the reporting manager advised of time-sensitive and priority issues, ensuring appropriate follow-up

- Schedule departmental meetings, assist in preparation and distribution of meeting agendas and materials

- Support to maintain the reporting manager's calendar

- Serve as a liaison between the reporting manager and other stakeholders. This includes receiving and screening the reporting manager’s emails

- Attend selected meetings and prepare initial drafts of minutes and summaries

- Organize company lunches/dinners and restaurant reservations

- Routinely perform a wide variety of support duties

- Maintain confidential and sensitive information

As the Office Admin, you will have the following responsibilities:

- Handle new and renewal of general office agreements and contracts, e.g. office lease, internet and mobile phone plans, air-conditioning maintenance servicing.

- Purchase and replenish general office supplies, like stationery and pantry items

- Responsible for general office tidiness and cleanliness through supervision of part-time office cleaner

- Coordinate with the 3rd party IT vendor on IT on-site visits and schedule IT maintenance visits

- Arrange international and domestic courier services, e.g. documents and marketing material - Support interaction with company service providers as needed, e.g. Singtel

- Work with internal and external stakeholders on local authority filing requirements, like ACRA filing, e.g. getting the local Director to sign documents and return to corporate secretarial office

- Other additional and/or alternative duties as assigned from time to time

skills and experience required
To excel in this role, you should possess excellent communication skills, attention to detail, and strong interpersonal abilities. With a structured and organized working style and a can-do attitude, you'll interact seamlessly with high-level executives and handle sensitive and confidential information with professionalism and discretion. A motivated self-starter with minimally 5 years of prior experience supporting senior executives, you'll demonstrate sound judgment, prioritize effectively, and make decisions confidently. Proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint, and Excel is essential.. Join the team and embark on a rewarding journey in shaping the future of healthcare.

If you believe you have the right skills, experience and drive to succeed, please apply now.

EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)