1 year contract
Located at Kallang
With completion bonus
about the company
reputable Tech MNC located near Lavendar MRT station is looking for a capable executive assistant. This role collects and prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organization and may at times also be required to make high-level contacts of a sensitive nature inside and outside of the organization. The Executive Assistant works on problems of diverse scope where analysis of data requires evaluation of identifiable factors and typically works to resolve and assess a wide range of issues in creative ways.
about the role
The Executive Assistant has the primary responsibility to provide administrative support to Executives within the organization and provide department support. This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature.
Core Duties and Responsibilities
- Schedule and manage executive-level appointments, meetings, and travel arrangements.
- Coordinate and prioritize the executives’ daily schedule, ensuring preparedness for each engagement.
- Act as a gatekeeper for phone calls and visitors by screening and directing them as needed.
- Prepare and edit documents, reports, and presentations on behalf of the executives. - Maintain organized and easily accessible digital and physical files.
- Create detailed itineraries and ensure smooth travel logistics.
- Take meeting minutes and follow up on action items as required.
- Track and manage expenses, including preparing and submitting expense reports for the executives.
- Assist in managing special projects, conducting research, and providing administrative support for various initiatives.
- Interface with internal and external stakeholders, including clients, employees, and other executives on behalf of the executive.
- Maintain strict confidentiality regarding sensitive information and conversations.
- Organize and coordinate events, conferences, or team-building activities as needed.
- Provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executives.
- Perform any other related tasks as required.
skills and requirement
- Proficiency in Microsoft Office Suite and other relevant software.
- Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
- Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business
- Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
- Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
- Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
- Ability to handle unexpected issues and finding creative solutions.
- Ability to prioritize and coordinate initiatives, events or activities.
- Ability to work independently
- High attention to detail is important, especially when dealing with scheduling, document preparation, and record-keeping.
- Strong project management skills are important to manage any special initiatives or handle complex tasks effectively.
- Flexibility and adaptability in a fast-paced environment.
- Previous experience in an executive assistant role or similar position is preferred.
- A degree in business administration or a related field is advantageous
To apply online, please click on the appropriate link.
EA: 94C3609 / R1110392
...
