receptionist.

• Manage reception area. Greeting and escorting clients. Handling phone calls
• Maintain good level of inventories for office supplies and pantry items
• Participate and assist with the planning, coordination and execution of different events
• Communicate with users in a helpful and timely manner regarding all admin facilities requests to ensure appropriate expectations are established.
• Coordinate between users and relevant teams for internal workstation movements for new hires, transfers, necessary desk moves or termination.
• Perform daily inspections and walkthroughs to ensure clean, operational workspace.
• Plan, coordinate and monitor the execution of office maintenance works
• Prepare various reports for management review on bi-weekly, monthly and quarterly basis
• Communicate closely with accounts payable team to ensure submitted invoices are processed
• Assist with preparing and managing budgets.
• Monitor performance of external vendors, liaises with both internal and external parties to ensure the deliverables are meet with the firm’s requirements
• Participate and assist in annual budget forecasting, review and monitor the budget implementation throughout the daily operations

Skills and experiences

• Strong interpersonal communication.
• Min. Diploma holder
• Requires 1-2 years of experience in administrative or customer service capacity.
• Superior customer service orientation.
• Strong problem-solving skills.
• Strong organizational skills with the ability to multi-task, establish priorities and meet deadlines.
• Ability to plan and prioritize.
• Takes ownership for all responsibilities and assignments.
• Proficiency with Microsoft Word, Excel and Powerpoint.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392